NORTHERN WESTCHESTER SWIMMING CONFERENCE, INC. CONSTITUTION Download Copy of Constitution (.pdf) Amended & Updated June 2016 |
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ARTICLE I
NAME
The name of the organization shall be the Northern
Westchester Swimming Conference,
Incorporated. {NWSC, Inc.}
ARTICLE II
ORGANIZATION
The NWSC, Inc. shall be
divided into five (5) divisions. {I, II, III, IV, V}
The number of divisions will be variable based on as near
an equal grouping as possible,
given the total number of teams in the League.
ARTICLE III
OBJECTIVES
The aims and objectives of
this organization are as follows:
·
To unite those agencies with common interests in summer
competitive swimming and
diving.
·
To foster and maintain the
highest standard of ethics.
·
To stimulate and promote a
widening interest in summer swimming and diving on a
local and regional basis.
·
To
function in such a manner that will further the interest of
summer competitive
·
To promote summer swimming
and diving within the framework of the philosophies of
the participating agencies.
ARTICLE IV
MEMBERSHIP
·
The
membership in this organization shall be limited to agencies
and their
representatives meeting the
required
·
The Annual Dues shall be
arrived at after the adoption of the Annual Budget.
Assessments will be pro-rated
on
·
Annual dues will be payable
two {2} weeks prior to the first official meet of the
season. Any team not paid at
·
The membership in the
organization shall be limited to thirty agencies not
effecting
current members. USA
ARTICLE V
OFFICES
·
The offices of the NWSC, Inc.
shall be: President, Vice President, Corresponding
Secretary, Recording Secretary and
·
There shall be an Executive
Committee consisting of: NWSC Officers, Immediate Past
President, Officials Liaison (non-voting)
·
Nominees for all offices must be members in good standings.
ARTICLE VI
COMMITTEES
·
The President shall appoint
for his term of office the standing committees as provided
in the By-Laws.
·
Special Committees may also be appointed in a like manner
when deemed necessary.
BY-LAWS
Amended & Updated June 2016
ARTICLE I
MANAGEMENT
·
The management of this
organization shall be vested in the Executive Committee.
·
The officers shall be elected with terms beginning in January: (May 17,
2004)
1.
Even
Years: President, Corresponding Secretary,
Treasurer
2.
Odd
Years: Vice President & Recording Secretary
· The
Official‟s Liaison shall be appointed every two years (even
years).
· The
Executive Committee will fill any vacant post with a bona
fide member until
January.
·
All meetings shall follow
Roberts Rules of Order, providing they are in keeping with
the
By-Laws. The sequence of
doing
1.
Roll
Call
2.
Reading of Minutes
3.
Report of Officers
4.
Report of Committees
5.
Unfinished Business
6.
New
Business
7.
Adjournment
· Minutes of Meetings are emailed to all email addresses on file with the
Corresponding
Secretary, and can be found on the
·
The email address of the NWSC is:
nwscmail@aol.com
·
The
mailing address is: PO Box 25 Pleasantville, NY 10570
·
A slate of nominees shall be
presented at the May meeting and balloting shall take
place. Nominations
will be
ARTICLE III
EXECUTIVE COMMITTEE
·
PRESIDENT
shall preside at all regular, special and Executive
Committee meetings.
The
President shall appoint standing
·
VICE
PRESIDENT
shall preside at meetings at which the President is absent,
serve
as
coordinator of
committees,
·
CORRESPONDING SECRETARY
- shall send notices of meetings.
·
RECORDING SECRETARY shall be the legal
custodian of all records and take minutes of all general,
special and Executive
·
TREASURER
shall
receive and disburse all moneys of the organization with the
approval of the
Executive
·
DIVISION CHAIRPERSON
shall be responsible for: handling all minor grievances
within
their division; run the
·
OFFICIALS LIAISON shall be responsible
for: assigning officials, notifying the
Executive Committee in
changes of
ARTICLE IV
MEMBERSHIP
·
REGULAR MEMBER - shall be the official
representative from the member club. This
person shall be eligible
to vote and
·
ALTERNATE MEMBER shall have the privileges of voting in
the absence of the clubs
designated representative.
·
ASSOCIATE MEMBER can be awarded to either past regular
members or to a person
who
has made an outstanding
ARTICLE V
MEETINGS
·
Regular Business meetings shall be scheduled during the
off season as follows:
1.
Third
Monday or Tuesday in May
2.
June Clinic - by availability
of site
3.
Final
(wrap-up) meeting of the season shall be held immediately
following the All Star Diving Meet.
·
Meetings of the Executive
Committee shall be held in January, and at the discretion of
the President.
·
Special meetings of the membership or Executive Committee
may be called by the
President with
concurrence of
·
A quorum for all meetings shall
have a minimum of 50% of its constituted
membership. (March 19, 2001)
ARTICLE VI
AFFILIATION
·
Any agency desiring to
affiliate, must petition the Executive Committee in January
via
email, outlining the nature of
the
·
Any agency can be expelled,
after review and 2/3 approval of the Executive
Committee, and be presented to
the · All 3 regular business meetings are mandatory. Clubs not attending will be charged $50 per meeting for failure to attend. This will be paid with the following year dues (May 23, 2016)
ARTICLE VII
COMMITTEES
·
Standing Committees shall be:
1.
Awards
2.
Championships
3.
Public
Relations and Publicity
4.
Rules
and Procedures
5.
Schedules
·
The Chairman of each Standing
Committee shall be chosen from among the Executive
Committee. Each committee
shall be
·
The Vice President serves as
coordinator of committees.
ARTICLE VIII
AMENDMENTS
·
Amendments must be submitted
in writing and presented at any regular meeting. The
Constitution, By-Laws and
Official
ARTICLE IX
RULES
A.
Association
Rules
·
The NWSC, Inc. will swim and
dive all events under the National Federation Swimming
and Diving Rules, published by
the
B.
Swimmer & Diver
Affiliation/Eligibility
·
All swimmers and divers
participating in the NWSC, Inc. must be bonafide dues paying members of either a
municipal
· PENALTIES FOR VIOLATIONS:
A. For violation of any
eligibility rule, all points scored and records achieved by
the ineligible athlete will be forfeited.
B. For violation of the residency
rule, the rules and procedure committee can
sanction an athlete, coach or
team for 1 year from the date of the
infraction.
·
Requests for any exceptions to
the affiliation rules must be presented in writing to and
receive
approval from the
·
NWSC, Inc. athletes (families)
may compete for ONE (1) NWSC town or club team
only. Athletes MAY
·
Athletes employed as lifeguards or other summer employment
may only compete for
the
NWSC team
·
Athletes will not be permitted to wear team logos on swim
suits or caps other than
their NWSC affiliated
C
.
Age Group Eligibility (May 21, 2007)
· The
eligibility of an athlete for a particular age group will be
determined by his/her
birth date and sex. Age of
athlete on July 1 of that year (exception: for swimmers &
divers registered prior to the 2007 season, the June 1 date will remain
in effect), shall
govern for the entire
NWSC summer season including all championship meets. NWSC
meets will be
conducted as age group competition for both boys and girls
and will consist of the following five age groups: 8 & Under -- 10 & Under -- 12 & Under -- 14 & Under -- 18 & Unde
D. Proof Of
Age
· The Rules and Procedures
Committee is empowered to request proof of age of any
athlete at any time during the season.
E. Rosters
·
It is the responsibility of
each head coach to submit a completed team roster to the
appointed Executive Committee
·
ALL NWSC TEAMS: shall include
in
alphabetical order, the following information:
(May 23, 2016)
1.
Athletes Last Name
2.
Athletes First Name
5.
Sex
6.
Date of
Birth
7.
Age
- for returning athletes Registered prior to 2007
season
the age on June 1
- for new athletes the age on July 1
F. Swimming/Diving Out Of Age Groupings
·
It is permissible for a coach
to enter a swimmer or diver in an event that is in an age
group HIGHER than that in
which
·
In the event a swimmer is
found to have been swimming
BELOW his/her correct age
group, all points scored will
be
G. Officiating
·
All League/Division, Championship and Invitational
meets are to be conducted by a Certified Official assigned
by the
1.
Calling the Home Teams
Representative and/or Head Coach at least one day
prior to the meet to confirm
2.
Arriving on time and dress
in appropriate apparel. (White shirt and shorts/pants)
3.
Make sure the host team has all
equipment/supplies needed for the meet.
4.
Review diving sheets.
5.
Signing the official score
sheet at the conclusion of the meet.
6.
Submitting protests to the
League President & Officials‟ Liaison.
·
Officials will be docked 50%
of their meet fee for late arrival (5:15pm for afternoon
meets and 8:45am for
·
In the event an official does
not arrive, the meet may be officiated by a person
agreeable to both league
·
TIMETABLE FOR OFFICIALS:
official must arrive at 5pm for weekday dual meets and
8:30am for weekend dual meets.
·
If the official arrives at a dual meet that was
previously cancelled, and the official was
not notified, the host
team must
H. Protests
·
All
protests must be submitted IN WRITING from the
head coach, to the meet
referee from the meet in · Final settlement of all protests will be the responsibility of the Rules and Procedures Committee and their decision is final I.
Postponement/Cancellation
·
Meets should only be cancelled/postponed in the event of
thunder & lightning or
mechanical problems. It is
up
·
No team personnel (coaches,
managers, lap counters and participating or
nonparticipating competitors),
shall
·
The NFHS disapproves of any
form of taunting which is intended to embarrass, ridicule
or
demean others under any
·
Team personnel shall be disqualified from further
participation for unsportsmanlike
conduct. For excessive
unsportsmanlike
·
WHEN A
SPECTATOR(S) BECOMES UNRULY OR INTERFERES WITH THE
ORDERLY PROGRESS OF THE MEET,
THE ARTICLE X ADMINISTERING SWIMMING & DIVING DUAL MEETS
A.
Warm-Up and Starting Times Of Meets
·
Tuesday & Thursday Meets: Diving warm-up 4:30pm. Swimming
warm-up 5:00pm.
Meet
starts at 5:30pm with diving.
·
Saturday Meets: Diving warm-up 8:00am. Swimming warm-up
8:30am. Meet starts at
9:00am
with diving. (July 28, 2005)
Failure to comply with the approved NWSC schedule, dates
and times will result in a forfeit.
Freestyle (NS = non scoring) 6 & under free is now scored (as of July 31, 2014)
Non scoring freestyle heats of
6,
8, 10 and 12 & under freestyle will be run whether or not
both teams have Relays 11 & under girls 200 yards/meters freestyle 11 & under boys 200 yards/meters freestyle 15 & under girls 200 yards/meters freestyle 15 & under boys 200 yards/meters freestyle
C. Dives required/optional & rules
· A 101A, 101B or 101C dive will be the required dive for all contestants and must be done as the first dive of the event. (July 26, 2007) · Each contestant may select three optional dives; however, of the total of four dives by each contestant, three groups must be represented. · The required dive may not be used as one of the optional dives. · An optional dive group may be repeated, but not the optional dive. · All optional dives must be listed in the official NFHS Handbook. · Once a diver is on the board, coaches cannot say anything to the diver, or the diver will be disqualified. (July 28, 2005) · A diver shall make a sincere attempt to perform a dive. Penalty: disqualification. · A diver is DQ‟d and shall perform no further dives if he/she fails 2 dives. D. Diving Entries/Sheets
· A team may enter up to 3 divers per age group to correspond with the number of lanes the pool has. (July 29, 2004). TO CLARIFY: a 4 lane pool may only enter 2 divers per gender, per age group, yet a 6 lane pool can dive 3 divers per gender, per age group. · Diving is considered an event in dual meets. · If a team does not have a diving program and the opposing team does, diving is allowed (provided there is a diving board). Diving counts as an event but points are not scored. (July 30, 2015)
· Diving Sheets must be handed to the official 15 minutes before the start of the meet. (July 28, 2005). Exhibition divers MUST be determined at this time.
· A diver may participate in a max of 4 events, (diving and/or swimming) one of which must be a relay. {3 individual events and one relay OR 2 individual events and 2 relays}. (July 28, 2005)
· Once a diver has been entered in an event and the diving sheet has been handed into the official, only those athletes whose name is on the diving sheet can and must dive in the event. Last minute changes are not allowed, once the diving sheet has been handed in. E. Swimming Events: Number of Team Entries Per Event
·
Eight Lane Pool: In a dual meet, each team is allowed to
enter a max of 4 individual
swimmers per event. In relays, each team may enter up to 4
relays.
·
Six Lane Pool: In a dual meet, each team will be allowed to
enter a max of 3 individual
swimmers per event. In relays, each team may enter up to 3
relays.
·
Four Lane Pool: In a dual meet, each team will be allowed to
enter a max of 2
individual swimmers per event. F. Swimming Events: Number of Events Per Swimmer
· A swimmer may participate in a max of 4 events, one of which must be a relay. {3 individual events/one relay OR 2 individual events/2 relays}. (July 28, 2005)
· Once a swimmer has been entered in an event and the lane entry card has been handed into the timer, only those athletes whose name is on the card can and must swim the event. Last minute changes are not allowed, once the swimmer steps up on the block.
G. Lane Assignments
· The visiting team shall have its choice of lanes odd or even. This choice applies to all swimming and diving events of the meet.
H. Scoring (July 31, 2008) · The point scoring shall be 5-3-2-1 for individual events and 8-4-2 for relays. · Only 2 places may score per team, unless there is a sweep - no matter what the size of the pool. No sweeps in the relay events or diving.
· A sweep is scored when the opposing team fails to enter a contestant in the event. No sweep in relays. A disqualification counts as an entry. · 6 & under freestyle is now a scoring event (July 31, 2014) · The numerical score for a dual meet that is forfeited is 12-0.
·
If a team decides to stop scoring, the opposing team
receives the first and second place points, provided they
have the · Swimmers receive the proper award (ribbon) corresponding to their order of finish.
·
A team that scores 282 points (260 when there is no diving)
shall be declared the
winner. It is strongly suggested that teams be
I. Lane Entry Cards & Score Sheets
· Only NWSC, Inc. approved lane entry cards and score sheets are to be used at dual meets. (Template can be found on website)
· Individual Events - names (first and last), must be clearly printed on each lane card. Cards that are not legible will be voided. Once a swimmer has been entered in an event and the lane entry card has been handed into the timer, only those athletes whose name is on the card can and must swim the event. Last minute changes are not allowed, once the swimmers step up on the block.
· Relays first and last names of all swimmers must be listed. If a swimmer is not listed, the penalty is disqualification. (March 27, 2006)
J. Host Team Responsibilities
1. LIFEGUARDS 2. score sheets and pencils for both teams 3. clipboards, pencils and lane entry cards for each lane 4. a runner to bring the lane cards to the scorers table 5. backstroke flags at each end of the pool 6. three sets of diving flash cards 7. calculator or diving calculator 8. PA system 9. 2/3 timers with watches per lane 10. one scorer, one ribbon writer and one diving judge
The scorers table must be set up and all items listed
above must be available
K. Visiting Team Responsibilities · The visiting team is responsible for: 3 timers with watches AND one scorer, one ribbon writer and one diving judge (if applicable)
L. Reporting Dual Meet Results · It is the responsibility of the host team to report dual meet result to: President of the Conference; and Web Master.
M. Dual Meet Results
Determining Champions Per Division · The team with the best dual meet record is determined to be the Division Champions. (Dual Meet Champions)
· Only dual meets within a division count towards the dual meet record (for Division {Dual Meet} Champs title) no crossover meets. (August 9, 1999)
· If there is a tie, the head to head competition will determine which team is the dual meet champion and/or moves up or down. (May 23, 2006)
· If head-to-head results cannot determine who moves up or down in the division with ties of 3 or more, then the Swimming Championships will determine the results. (July 26, 2007)
N. Awards
·
Host pools are required to provide 1st thru 4th
place awards (ribbons). 5th & 6th
place
awards are at the discretion of
·
Each Member Club will receive a perpetual plaque to
display the following inscribed
plates: placing @ Diving
O. ATHLETES WITH DISABILITIES (July 18, 2013 BOD & August 1, 2013) The USA Swimming Officials Guidelines for swimmers with disabilities have been adopted.
These guidelines are in the USA Swimming Rulebook, which can be found at:
http://www.usaswimming.org.
ARTICLE XI "B" MEETS SWIMMING
PURPOSE: To give novice and intermediate swimmers an incentive to
improve. RULES: The rules will be the same as the regular adopted conference rules except where amended for B competition:
- No score will be kept - Swimmers must compete unaided (exception: a swimmer with a disability)
ELIGIBILITY:
A contestant may not be entered in a B Meet if he/she has
won a 1st
or
2nd
place in ANY EVENT in an A meet, STARTER: The host team must supply a person to start each race. EVENTS: The events will be the same as regular dual meets with the following exceptions: - There will be no relays - There will be no 18 & under events (unless a swimmer needs to qualify for a championship meet) -
14 & unders will swim 50 yards/meters for all events
- No limit on
number of heats per - Children may swim in any number of events TIMERS: One per lane is suggested, but not mandatory AWARDS: Ribbons are to be awarded to all places per heat CANCELLATIONS: Reschedule at the convenience of the host pool, if possible. ARTICLE XI "B" MEETS DIVING 4:30pm warm-up; 5:00pm start
PURPOSE:
To
give novice and intermediate divers an incentive to improve.
To give novice and intermediate divers an opportunity to
compete at
their level. To build and expand all NWSC, Inc. teams and the sport of diving.
RULES:
First concern must be the safety of the diver. Coaches are
expected to
use good common sense when entering a
No limit on amount of divers entered per team, per age
group.
No moving divers up; divers must compete in proper
2 or 3 teams per meet, depending on team size. Scoring YES. Scoring done by coaches Coaches are NOT allowed on the diving board to assist divers. Diving sheets are to be filled out and scores are to be recorded on sheets as done in A meets. Give divers a second chance on fail dives; no points penalized. EVENTS: Divers are required to perform two (2) dives from two (2) different categories. NO JUMPS! Age groups can be either: 13 & under/14 thru 18 OR 8, 10, 12, 14, 18 & under. ELIGIBILITY: Divers must be an eligible member of the diving team. Divers cannot have placed in an A meet. {1st, 2nd or 3rd}. Divers must be competent in at least two (2) dives NO JUMPS. CANCELLATIONS: Reschedule at the convenience of the host pool, if possible.
ARTICLE XII ADMINISTERING CHAMPIONSHIP MEETS
·
SECTION 1
The Championship events and scope shall be presented by
the
Championship Committee no later
·
SECTION II
The Committee shall be composed of at least one
representative from
each division selected by the
·
SECTION III
An athlete must compete in two (scoring) sanctioned league
meets to
be eligible for the Division · SECTION IV Clubs hosting a Championship Meet will receive packets at the June meeting
ARTICLE XIII
DIVING CHAMPIONSHIPS
5:00pm warm-up 5:45pm start
·
ENTRIES: 1. Each Club may enter one (1) diver per age group. 2. One diver cannot dive in both age groups.
·
RULES/REQUIREMENTS: 1. A diver may compete in the Diving Championships and may also swim in two (2) individual events and a relay in the Swim Championships. (March 18, 1991) 2. Each team must provide a diving judge (with scorecard) & scorekeeper 3. Each host team must provide the original copy of the championship meet results to the League President, at the All Star Diving Meet. (May 15, 2012)
·
ORDER OF EVENTS: 13 & under girls 18 & under girls 13 & under boys 18 & under boys ARTICLE XIV SWIMMING CHAMPIONSHIPS 8:30am warm-up 9:00am start · ENTRIES: 1. Each Club may enter one (1) person per event. 2. Each Club may enter one (1) relay per event. 3. The maximum number of events a contestant can enter is three (3), one of which must be a relay, and thus one may enter three (3) relays.
·
RULES/REQUIREMENTS:
1.
Each host team must provide the original copy of the
championship meet results to
the League President, at the 2. Each team must provide 3 timers with working watches, a scorekeeper & ribbon writer.
Medley Relays 10 and under girls - 200 yards/meters 10 and under boys - yards/meters 14 and under girls - 200 yards/meters 14 and under boys - yards/meters Individual Events
Backstroke
Freestyle 6 & under is now scored (July 31, 2014)
Freestyle Relays 8 and under girls - 100 yards/meters 8 and under boys - 100 yards/meters 12 and under girls - 200 yards/meters 12 and under boys - 200 yards/meters 18 and under girls - 200 yards/meters 18 and under boys - 200 yards/meters CHAMPIONSHIP MEET COMMITTEE: Shall make decisions on matters not specifically covered by the rules or on the misapplication of a rule during a meet. Judgment calls are not subject to review. The decision of the meet committee is final. COMMITTEE MEMBERS 1 Coach per team, the Division Chairperson and the Meet Referee. (January 18, 2001) ARTICLE XV ALL STAR MEETS · ELIGIBILITY: (July 28, 1991)
1.
Individual swimmer, diver or relay team must have finished
1st in the
Divisional Championship Meet. 2. Coaches are responsible for notifying the divisional chairperson if an athlete cannot compete in the all star meet. 3. Every effort should be made to insure that all events have a full compliment of athletes. · AWARDS: (July 28, 1991) 1. Each athlete will receive a t-shirt. 2. Individual & relay athletes who break an All Star Meet record will receive a medal. A. DIVING 5:00pm warm-up & 5:45pm start · EVENTS: 13 & under girls 18 & under girls 13 & under boys 18 & under boys
The Wrap-Up Meeting will be held immediate following the
All Star Diving Meet B. SWIMMING 8:30am warm-up & 9:00am start · RULES: (March 18, 1991) 1. Relay teams which are lacking four members from the same team may fill in with members from other clubs within the same division; however, such composite teams are ineligible to set records. · REQUIREMENTS: (July 22, 1996) 1. Teams placing 1st, 2nd or 3rd at the Championship Meet must supply one timer with a watch for the All Star Meet. 2. Coaches are to pick up colored coded lane cards at the Divisional Swimming Championship Meet, filled them out and bring them for use at the All Star Meet.
The 8 & under freestyle relays will be swum as the first
two events of the All Star Meet. (June 17, 2002) ORDER OF EVENTS: Freestyle Relays 8 and under girls - 100 yards/meters 8 and under boys 100 yards/meters Medley Relays 10 and under girls - 200 yards/meters 10 and under boys - 200 yards/meters 14 and under girls - 200 yards/meters 14 and under boys - 200 yards/meters Individual Events Backstroke
Freestyle Relays 12 and under girls - 200 yards/meters 12 and under boys - 200 yards/meters 18 and under girls - 200 yards/meters 18 and under boys - 200 yards/meters
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